Attendees: Father Von Deeke, Deacon Corby Valentine, Jaxon Daubach, Dawn Dossett, Geralyn Erwin, Tim Reinhart, Margie Reaka, Charlotte Vielweber
Absent: Charlie Hill, Jean Reinneck, Kelly Schaaf
Geralyn Erwin, Council President, called the meeting to order.
Father Von opened the meeting in prayer.
Meeting Minutes:
The July 20, 2022 minutes were approved as written with corrections. The minutes will be posted on the parish website and copies in church for parishioners.
Pastor’s Report:
Father Von informed the Council that he will be the interim Technology Commission leader until someone can be identified for this role with Jaxon as his assistance. He asked the council members to let him know if they have any suggestions on any parishioners with the background to fill this role.
Father Von asked to discuss the Christmas Mass schedule. After an interactive discussion of various times, the council recommended scheduling the Christmas Eve Mass at 5:00 p.m. at St. Joseph and 10:00 p.m. at St. Agatha with Christmas Day Masses following the normal Sunday morning schedule of 8:00 a.m. at St. Joseph and 10:00 a.m. at St. Agatha. The council suggested rotating the times for the Christmas Eve Mass every year. Father Von indicated he would present this suggestion to the Joint Liturgy & Worship Committee, scheduled on September 27th, for final discussion.
Father Von indicated Metro submitted a bid for the security system upgrade and Barcom is submitting a bid but it has not been received. Father Von is recommending to accept Metro’s bid unless the Barcom bid is significantly less.
Principal’s Report (Kelly Schaaf):
Kelly was unable to attend the meeting and provided updates, which are included in the Council Update Report for this meeting.
Father Von indicated school started today and he visited various classes.
Front Office Report (Margie Reaka):
Margie did not have any additional updates outside of what was already provided in the Council Update Report for this meeting. The Council did not have any questions related to the Margie’s report.
Commission Updates:
Geralyn mentioned that Commission Updates provided in advance of the meeting would be considered part of the council minutes. Updates provided in this manner will not be required to be specifically discussed during the council meeting unless the applicable commission leader has something specific to discuss or other council members have questions regarding the update.
Deacon Corby did not have any updates to include in the Council Update Report. However,
Deacon Corby indicated he has been in discussion with Brad Towers regarding the new entrance to the cemetery. Brad paid to have an additional survey performed to verify the boundary line. Corby indicated Brad would prefer to have the entrance closer to the curve versus closer to the driveway to his home.
Deacon Corby mentioned he is printing a few copies of the readings in Spanish to promote Hispanic ministry in our parish. A suggestion was made to consider ordering ten missals for the next liturgical year and a small quantity of The Word Among Us and One Bread/One Body to support this mission. Additional suggestions included placing an ad in the Freeburg Tribune and placing flyers at local businesses to promote this ministry.
Trustees (Charlotte Vielweber):
Charlotte mentioned the Finance Council requested Tim and Brad to develop a projection of the expenses needed to maintain the building and grounds for the next five years for planning purposes.
Father Von mentioned that Brad has a list of emergency contacts and other building/ maintenance related contacts. It was requested that Tim work with Brad to ensure the list is current and to retain a copy of the list.
Action Item Review Topic:
Action items were reviewed, updated, and new ones added.
The meeting adjourned with a closing prayer led by Deacon Corby. The next Pastoral Council meeting is September 21, 2022 at 7:00PM.
V/R,
Dawn Dossett
Parish Council Secretary
Attendees – Geralyn Erwin, Dawn Dossett, Margie Reaka, Tim Reinhart, Jean Reinneck, Kelly Schaaf, Deacon Corby Valentine, Charlotte Vielweber, Father Von Deeke.
Not in attendance – Jaxon Daubach, Charlie Hill
Call to Order—Geralyn called the meeting to order.
Opening Prayer—Father Von opened the meeting in prayer.
Review/Corrections Prior Minutes (August 17, 2022)—Geralyn asked whether there were any comments regarding the prior meeting minutes. As there were no comments, the minutes were approved as presented.
Pastor’s Report—Father Von discussed various items included in the September Parish Council Update including the following:
Confirmation is scheduled for Tuesday, May 23, 2023, at 7:00 p.m.-St. Agatha’s.
The status of repairs on the churches air conditioning unit.
An interactive discussion was held over the Parish Safety & Security Guide which needs to be implemented. Father Von will reach out to individuals suggested by the council to discern interest in volunteering to be the Designated Coordinator for the parish.
The Priests’ Convocation is October 3rd – 6th in St. Louis.
An update on the Diocesan guidance related to Covid restrictions.
Principal’s Report—Kelly did not have any additional updates outside of what was already provided in the Council Update Report for this meeting.
Commission Updates—The council discussed the following topics not included in the September Council Update Report:
Technology – Father Von discussed the status of where we are in assessing what will be needed to ensure the parish center sound system can support the Quilt Social needs. An interactive discussion was held to determine next steps.
Stewardship –
Geralyn led a discussion over whether the Parish should continue to hold the Christmas Social. The council agreed with the decision to proceed forward if a new chairperson and new volunteer leader can be identified to shadow this year in preparation of filling these roles next year.
Margie provided an update on the status of the Directory.
Social Ministry/Community Life –
Deacon Corby discussed establishing additional ways to engage individuals in the community who speak Spanish as a primary language such as offering Mass, Reconciliation, Stations of the Cross, etc. in Spanish. Other ways the parish is fostering this ministry include ordering a small number of publications in Spanish print.
Trustees
Charlotte provided the council an update on the cemetery including a discussion of cemetery lot pricing and the number of available lots.
Review of Action Items (New and Overdue)—Action items were reviewed, updated, and new ones added.
Next meeting: October 19, 2022, 7:00 p.m.
Closing Prayer—Deacon Corby closed the meeting in prayer.
V/R,
Dawn Dossett
Parish Council Secretary
Attendees: Geralyn Erwin, Dawn Dossett, Charlie Hill, Margie Reaka, Jean Reinneck, Deacon Corby Valentine, Charlotte Vielweber, Father Von Deeke
Not in attendance: Jaxon Daubach, Tim Reinhart
Call to Order—Geralyn called the meeting to order.
Opening Prayer—Deacon Corby opened the meeting in prayer.
Review/Corrections Prior Minutes (September 21, 2022)—Geralyn asked whether there were any comments regarding the prior meeting minutes. As there were no comments, the minutes were approved as presented.
Pastor’s Report—Father Von covered the following topics:
An overview of some topics discussed at the Priest’s Convocation, including a discussion of sacramental trends and reaching out to encourage participation in the parish life.
An update on the progress made in reaching out to individuals to volunteer as the Designated Parish Safety & Security Coordinator.
A discussion of a request to add a plaque and stepping stones in honor of Mary Ann Groom who taught at the school from 1989 – 2005.
A discussion and selection of the book to provide parishioners for Christmas.
Principal’s Report—Kelly was absent but provided a written report prior to the meeting.
Father Von mentioned the first – eighth grade school students would be attending the fall farm blessing.
Father Von discussed the ministry roles the school students would be performing during the Sunday morning Masses on October 30th at both parish churches.
Commission Updates—The council discussed the following topics not included in the October Pastoral Council Commission Lead Updates Report:
Technology – Father Von discussed the status of the parish center sound system. After an interactive discussion, he will proceed with the proposal provided by Swing City, which is within the budget allocated by the Finance Committee for this project.
Stewardship –Geralyn indicated no one has stepped forward to volunteer to lead the fish frys or the Christmas Social at this time.
Faith Formation- Father Von mentioned there was change related to the Youth Group’s project to place and remove flags at the St. Agatha’s Catholic Cemetery that was discussed in the October Pastoral Council Commission Lead Updates Report. The Youth Group will put out the flags on November 10th after school but will not be removing the flags on Sunday, November 13th after Mass in order that the flags can remain out longer.
Social Ministry/Community Life –
Deacon Corby provided an update on the cemetery, including a discussion of cemetery lot pricing and the number of available lots.
Deacon Corby announced that he was asked to join the Catholic Service and Ministry Appeal Board of Directors/Agency Allocation and Accountability Committee and provided a description of this role.
Trustees
Charlie discussed maintenance that was performed on the bus and indicated the bus needs to be driven.
Review of Action Items (New and Overdue)—Action items were reviewed, updated, and new ones added.
Next meeting: November 16, 2022, 7:00 p.m.
Closing Prayer—Father Von closed the meeting in prayer.
V/R,
Dawn Dossett
Parish Council Secretary